食品批發公司 招聘采购助理 Purchasing Assistant

职位描述：采购助理负责协助公司采购、库存管理和物流工作，包括协助产品采购、监控库存水平、协调发货以及确保准确的记录保存。该职位需与供应商、仓库团队和内部各部门紧密合作，以确保货物及时高效地流通。

JOB DESCRIPTION

Designation: Purchasing Assistant

Role: The Purchasing Assistant supports the purchasing, inventory management, and logistics functions of the company by assisting in the procurement of products, monitoring stock levels, coordinating deliveries, and ensuring accurate record-keeping. This role works closely with suppliers, the warehouse team, and internal departments to ensure the timely and efficient flow of goods.

PRIMARY DUTIES:

• Assist in issuing purchase orders, verifying pricing, processing payments, and maintaining accurate entries in ERP systems.
• Communicate with suppliers to confirm order details and ensure timely delivery of goods.
• Coordinate with the supplier, customs broker, and warehouse to ensure new products are accurately set up in ERP systems.
• Verify the configurations and dimensions of new products upon arrival at the warehouse, ensuring accuracy in inventory records and cost calculations.
• Collaborate with Sales and Marketing teams to manage stock levels effectively and prevent overstocking or understocking.
• Update and maintain product information in the inventory database, perform daily inventory checks.
• Assist in inventory cycle counts, spot checks, and month-end reconciliation; investigate discrepancies and support adjustments.
• Monitor product best-before dates and generate monthly aging reports; inform relevant teams of expiring or excess stock.
• Provide administrative support for warehouse documentation, stock transfers, and inventory inquiries.
• Assist in coordinating freight bookings and deliveries with local service providers, optimizing loads to reduce costs.
• Track shipment statuses, ensuring suppliers, shipping lines, and customs brokers release cargo on time.
• Verify transit times align with delivery schedules; coordinate urgent or time-sensitive shipments when required.
• Communicate with customs brokers to ensure accurate documentation, timely customs clearance, and resolution of shipment issues.

• Perform other ad hoc duties as requested by the supervisor.

Skills and Qualifications:

• Attention to detail and accuracy in data entry
• Good communication and interpersonal skills
• Proficiency in Microsoft Office Suite and ERP systems is an asset
• Ability to work independently and as part of a team
• Mandarin language skill is an asset
• Please email your resume. 
• Only shortlisted candidates will be contacted.